Simplify migration, consolidation or retirement of your backup platform

Index Engines’ Octane Catalog Engine provides a cost and time effective engine that simplifies conversion and consolidation to a new backup platform while maintaining access to legacy tapes without restoring the original environment. This plug and play appliance transparently integrates as a conduit into the existing legacy catalog. That legacy backup catalog is ingested from the legacy Media Server and managed moving forward with the Octane platform. It is designed with large-scale enterprise conversions and immediate access in mind.

The Octane Catalog Engine manages the legacy catalog and delivers a search view into the tape contents allowing individual files and email to be found and extracted without the original backup software, enabling the retirement of IBM Tivoli Storage Manager (TSM) and Symantec NetBackup legacy applications and provides immediate transition to a new backup vendor solution.

When specific user files or emails are required from legacy tapes to support file restoration, eDiscovery, legal and compliance requests, the Octane Catalog Engine provides detailed insight to the catalogs metadata fields, (e.g. file name, path, file type..) for specific files and email databases. Once the relevant data is located and the tape and the backup set identified, the Octane Catalog Engine will process the backup set, allowing for the file and email contents to be searched and accessed. Individual files and email can then be extracted from tape as necessary. No restoration using the original backup software is required.

Leverage Backup for Value Based File and Email Archiving

Value-based archiving only archives what is required for legal hold and preservation requests, not all user files and email. This unique feature makes the discovery process time and cost-effective. Catalyst, from Index Engines, takes a new approach when securing sensitive user data for legal hold and preservation. Using the Catalyst collection capabilities relevant unstructured files and email can be identified based on document properties, metadata or even content and automatically preserved.

Data can be identified from any source including online networks, desktops, email servers and even legacy backup tapes. Identifying what has value and should be kept for long-term preservation eliminates the save-everything strategy and streamlines the archiving process.

Leverage Backup for Value-Based File and Email Archiving

Value-based archiving only archives what is required for legal hold and preservation requests, not all user files and email. This unique feature makes the discovery process time and cost-effective. Catalyst, from Index Engines, takes a new approach when securing sensitive user data for legal hold and preservation. Using the Catalyst collection capabilities relevant unstructured files and email can be identified based on document properties, metadata or even content and automatically preserved.

Data can be identified from any source including online networks, desktops, email servers and even legacy backup tapes. Identifying what has value and should be kept for long-term preservation eliminates the save-everything strategy and streamlines the archiving process.

Time to Data – Provide rolling deliveries for eDiscovery

With Index Engines you can take on a large TB/PB eDiscovery projects while providing responsive data almost immediately to the end customer with rolling deliveries of new and unique responsive data.

Using the ‘Production’ feature of the your Octane Engine, data can be processed in small batches as it is supplied by the customer, indexed/searched/depup’d and delivered, either natively on disk or in RelativityÒ load files.

For each rolling delivery of responsive data, the signature of each document is stored in a ‘production’ database on the Index Engines appliance. Prior to the rolling extraction/delivery of data the signatures are checked in the production database.

If a document has been previously delivered, which is determined by the signature existing in production database, the document is dropped from the delivery/extraction job. If the signature is not found in the data base the signature is added to the database and the document is extracted.

Multiple ‘production’ databases can be configured and used within a single project.

Utilizing the ‘production’ feature allows rolling deliveries of unique documents and accelerates time-to-data for those urgent eDiscovery projects.

Tape Restoration is dead, or at least it should be

Backup software evolves, leaving valuable and sensitive information trapped on tape in a vault or some other storage facility. When that long-forgotten information becomes relevant again, it must be found among years of legacy backup tapes and made searchable to find only the relevant data.

The irrelevant data is so extreme, that leading analysts report that only 1-3 percent of information on legacy tapes still has value. But, regardless of the waste, users still need to find the needles-in-the-haystack for business, compliance or eDiscovery reasons.

Data owners have two choices – restore or to not restore. Traditional tape processing vendors restore tape images and mailboxes for a very low price. Low costs are great, but that represents a small part of the process and leads to additional hidden fees. Additional fees are then required to index and deduplicate the restored data for the end user.

The other option is remediation. Tape remediation gives data owners the ability process the source data, selectively identify responsive data and extract that data directly from the backup tape, eliminating the entire restoration process. With the IE solution the data can be indexed and deduplicated and allow the data to be searched/culled and only the relevant responsive data extracted from the tape.

The advantages of remediation over restoration are dramatic. In one project a partner was asked to reopen a tape project they initially processed using the restoration method. The reopen project consisted of ~9 times the amount of data of the initial project. Using the Index Engines solution they were able to process, review and host the increased data set in half the time, at 24% of the original cost and produced 33% less data for review.

The entire remediation process is defensible, time-efficient and accurate. Organizations can also use this opportunity to move the rest of their relevant data off of tape and into the cloud or another, more accessible form of storage.

Discovery more about tape remediation:

Use Data Profiling and Active Directory to Clean User Shares

This presentation discusses enterprise data profiling for unstructured user data and how integration with Active Directory can help manage storage more effectively for charge backs and clean up.

Data profiling is a process where all forms of storage and document types are analyzed and the user is provided a searchable ‘map’ of the type of information that exists, where it is located, who owns it, when it was last accessed and what key terms are in it. Data profiling can be performed against both primary storage networks, servers and email as well as secondary backup data including legacy tapes and D2D backup.

With this knowledge, organizations can take action on their data. This includes purging what is no longer required, allocating storage resources and costs to business units, archiving what must be preserved for legal and compliance purposes, and performing policy audits against user content.